When cancelling a contract, it`s essential to do so in a clear and professional manner. Writing a notice of cancellation of a contract doesn`t have to be complicated, but there are a few things to keep in mind to ensure that the cancellation is valid and legally binding.
Here`s how to format and write a notice of cancellation of a contract:
1. Include the Necessary Information
The first step is to include all of the necessary information. This includes the date of the letter, the name and address of the person receiving the letter, and your own name and address. You should also include the reference number or contract number, if applicable.
2. Be Clear and Concise
The notice of cancellation should clearly state that you are cancelling the contract and the reason for doing so. Be concise and to the point, but make sure you explain your reasoning fully. It`s also essential to include a clear and specific explanation of the terms of the contract and how it will be terminated.
3. Keep It Professional
It`s important to remain professional throughout the letter. Avoid using emotional language or making threats. Instead, keep the tone formal and polite. Remember, the goal is to cancel the contract, not to create a confrontation.
4. Follow the Contract`s Guidelines
Check the terms of the contract to see if there are specific guidelines for cancelling the agreement. Make sure you adhere to these guidelines to ensure your cancellation is valid and legally binding. If you`re unsure about whether you`re following the guidelines correctly, consult with your lawyer.
5. Request Confirmation
At the end of the letter, request confirmation that the contract has been cancelled. This could include a confirmation email or phone call. It`s essential to keep a record of this confirmation, so you have proof of the cancellation.
Example of a Notice of Cancellation of Contract
[Your Name]
[Your Address]
[City, State ZIP Code]
[Date]
[Name of the Person Receiving the Letter]
[Address]
[City, State ZIP Code]
Re: Cancellation of Contract [Reference Number or Contract Number]
Dear [Name of the Person Receiving the Letter],
I am writing to cancel the contract that I entered into with your company on [date of the contract]. The reason for the cancellation is [state the reason for cancellation].
The terms of the contract state that I am entitled to cancel the agreement within [the stated time frame in the contract] days without penalty. I am cancelling within this time frame. Please confirm that you have received my notice of cancellation and that the contract has been cancelled.
Thank you for your attention to this matter.
Sincerely,
[Your Name]